These By-Laws of the William H. Dunlap Orphanage, Incorporated, are successor to the "Constitution and By-Laws of the William H. Dunlap Orphanage, Inc." as last approved by the 1977 General Synod of the Associate Reformed Presbyterian Church.

1. The legal name of this corporation shall be the William H. Dunlap Orphanage, Incorporated. However for general reference and stationary letterheads, the name William H. Dunlap Fund" may be used.
2. The registered office of this Corporation shall be Route 1, Box 177, Brighton, Tipton County, Tennessee.
3. Administrative Office for the William H. Dunlap Fund will be located at the Associate Reformed Presbyterian Center, One Cleveland Street, Greenville, Greenville County, South Carolina 29601.

This Corporation is incorporated under the corporate laws of the State of Tennessee as a not-for-profit corporation and operates within the purposes and objectives of the Charter of Incorporation as recorded November 12, 1919, in Corporation Record Book Misc. A, page 70, in Nashville, Tennessee, and as may hereafter be amended.

The object of this Corporation is to provide care, support, maintenance, and education of orphaned, or fatherless, or helpless, or needy children, and to support projects related to such children.

1. The corporation shall be governed by a Board of Trustees consisting of twelve members elected by the General Synod, with one person selected by the ARP Women's Ministries and with each Presbytery represented by a person selected by the Presbytery. The Moderator of Synod, Moderator-Elect of Synod, the Treasurer (if not an elected member of the Board) and the Administrative Officer shall serve as non-voting advisory members.
2. The term of office of the appointed members shall be six years, with terms of service normally beginning July 1 of the year appointed. The term of office of advisory members shall coincide with the terms of office to which elected or appointed. Members who change their denominational affiliation shall be considered to have resigned, but may be asked by the Board of Trustees to fulfill their term of service. In the event that a member shall move, he/she shall continue to serve and the Presbytery from which said member moved shall fill the next available position. Furthermore, replacements are to come from the same Presbytery as retirements.
3. The Board may employ an administrative officer or utilize the services of the Director of Administrative Services as the administrative officer. Such administrative officer shall not be a voting member of the board and his duties shall be the duties usual to such positions and such other and further duties as may be prescribed from time to time by the board.
4. The Board of Trustees shall not receive compensation for their attendance at the meetings of the board, but will be reimbursed for normal and reasonable travel expenses. Compensation paid to the administrative officer shall be within the limitations of a budget approved by the General Synod.

1. The officers of this Corporation shall consist of a Chairman, Vice-Chairman, Secretary, and Treasurer. Officers shall be elected at the scheduled meeting prior to the annual meeting of the General Synod.
2. Chairman: The chairman of the Board of Trustees shall be elected by a majority of the members of said Board from its own membership. He shall be eligible for re-election. He shall preside at all meetings of the Board of Trustees and shall perform the usual duties incident to his office and such other duties as may be required of him by the above-mentioned Board. He shall be responsible for the preparation of the annual report of the Board of Trustees to the General Synod of the Associate Reformed Presbyterian Church.
3. Vice-Chairman: The Vice-Chairman shall be elected by the same rules that apply to the election of the Chairman and will assume the duties of the Chairman in the event of his absence or disability. He will perform any other duties delegated by the Chairman or by the Board of Trustees.
4. Secretary: The Secretary shall be elected by the same rules that apply to the election of the Chairman and shall give notice to all the meetings of the Board of Trustees, and shall record the minutes of the same.
5. Treasurer: The Treasurer shall be elected by the same rules that apply to the election of the Chairman, but membership shall not be a prerequisite for election. Compensation for the Treasurer shall be fixed by the Board of Trustees. The Treasurer shall:

a. Keep all the records and books of the Corporation and shall keep a strict account of all money received and disbursed.
b. Pay out money as directed by the Board of Trustees.
c. Make a financial report to the Board of Trustees at each meeting.
d. Execute bond in such sum as the Board of Trustees may require, the premium to be paid by the Corporation.
e. Arrange for an Auditor or Public Accountant to make an annual examination of the books of the Treasurer and submit a report to the Chairman of the Board of Trustees.
f. At the close of his term, deliver to his successor all books, records, and papers pertaining to his office.

1. Regular stated meetings of the Board of Trustees of this Corporation shall be at the Home Office or at such other places as designated by the Board.
2. Special meetings may be called by the Chairman of the Board of Trustees, upon the request of two members of the Board of Trustees.
3. All meetings shall be opened and closed with prayer.

Seven (7) members of the voting members of the Board of Trustees shall constitute a quorum, one of whom shall be an officer, effective July 1, 1989.

These By-Laws may be amended by a two-thirds vote of those present, provided that a quorum is present; and further provided, the amendment must have been submitted in writing at the previous meeting of the Board of Trustees. However, such amendment will not become effective until after approval by the General Synod of the Associate Reformed Presbyterian Church at the next regular meeting of this body.

The Executive Committee shall be composed of the officers of the Corporation plus the administrative officer who shall serve as an advisory member. Three officers shall constitute a quorum. This committee shall, during the intervals between the meetings of the Board, possess and may exercise all of the powers of the full board in the management of the corporation, except as to such matters which the board has by resolution expressly reserved to it. Additionally, the Executive Committee shall prepare the annual report to the General Synod. The Executive Committee shall keep full and fair records of its proceedings and actions and shall report them to the next succeeding meeting of the Board, who may alter or revise such actions, provided that no rights of third persons shall be affected by any such revision or alteration.

The purpose of each board and agency of the Associate Reformed Presbyterian denomination is to carry out a specific ministry of the church. The ministry committed to the Board of Trustees of William H. Dunlap Orphanage ("Dunlap") is "to provide care, support, maintenance, and education of orphaned, or fatherless, or helpless, or needy children, and to support projects related to such children."
Our ministry then is to those made vulnerable by unfortunate circumstances and whose vulnerability is compounded by their youth. Our purpose is to assist those providing all the following:

basic physical necessities;
spiritual, mental and emotional well-being; and
assistance toward greater self-reliance.

The most vulnerable of human conditions is that of one who has no advocate (understood Biblically as "one who comes alongside to help"). The death or inability of one or both of a child's natural advocates (i.e. parents) frequently sets the child at a distinct disadvantage in gaining those things necessary for survival and advancement.
It is the policy of Dunlap to consider in its deliberations the various factors contributing to a child's vulnerability. These factors would include such things as:

(a) The degree to which unfruitful, unnecessary, unhealthy or dangerous circumstances attend the child's situation.
(b) The amount of effort necessary to lift the child above these circumstances.
(c) The degree to which the child can provide for his own basic necessities.
(d) The amount of assistance coming from other sources, etc.

In short, this Board attempts first to determine the degree of disadvantage (or the vulnerability) in which a child is placed by the loss of (a) parent(s), or by the inability of (a) parent(s) to provide for the child's needs.

Secondly, this Board considers the category of need. These are, by priority:

(a) Basic necessities of life.
(b) Spiritual, mental, emotional necessities.
(c) Educational necessities.

First priority is given to the most vulnerable individuals whose needs are basic to survival.

The primary purpose of Dunlap is to provide (and/or support homes which provide) comprehensive physical, educational, emotional, and spiritual care in a Christian environment for a child or children when the parent or parents are unable to do so. Dunlap shall also seek to provide scholarship assistance to qualified, financially needy, undergraduate students who have been deprived of one or both parents, either by death, desertion, or other condition which prevents such student from having normal parental care.
The following shall be used to guide Dunlap as it seeks to assist the church in fulfilling its biblical challenge of ministry to children:

a. Dunlap, through the General Synod, its presbyteries, and congregations, shall seek to identify existing residential care programs within the United States or Canada which might need financial assistance and which are providing total care of children in a Christian environment. Financial assistance (grants) shall be limited to "exempt organizations," as defined in the revenue codes of the United States or Canada, that are providing comprehensive physical, educational, emotional, and spiritual care in a Christian environment. Grants shall be made only to those projects/ organizations that, in the Board's judgment, have a financial likelihood of success. Except as might be approved for those homes with which Dunlap has formulated a formal relationship, funding for such projects shall not exceed five years and shall be on a declining basis.
b. Dunlap shall seek to work cooperatively with World Witness and the Synods of Mexico and Pakistan to establish William H. Dunlap Homes for orphans.
c. Dunlap shall be open to ministry opportunities in areas of the world outside Mexico and Pakistan where we might work cooperatively with other denominations and/or non-profit organizations to provide total care for children. Except for those occasions where Dunlap might choose to approve a one-year "exploratory" ministry, non-profit organizations must be recognized as tax-exempt under the revenue codes of the United States or Canada.
d. Dunlap shall be open to the development of new joint ministry efforts with other Boards of the General Synod to fulfill the purpose of Dunlap. Such joint efforts shall be governed by an agreement approved by the governing boards.
e. Dunlap shall encourage the participation of children in these homes in activities sponsored by agencies of the General Synod by providing scholarship assistance.
f. Dunlap shall be open to the establishment of ongoing relationships with a home (or homes) which fulfill all objectives for which William H. Dunlap Orphanage was established. Consideration of such relationships shall be in accordance with the Policy Guidelines for Ongoing Relationships and shall be governed by an agreement approved by the governing boards.
g. All educational scholarship assistance shall be in accordance with scholarship programs established by Dunlap.
h. Recognizing that there may be occasions where individual Associate Reformed Presbyterian members and/or churches may become aware of unique ministry opportunities which fall within its purpose, Dunlap may, with the unanimous consent of Trustees present and voting, approve a one-time grant without the requirement of a formal proposal.

Care: Attention to the needs of another with the aim of providing that which is wanting.
Support: Provision of the basis for existence or promotion of the interest or cause of someone.
Maintenance: Perseverance in the effort put forward in one's behalf.
Education: Instruction intended to enhance one's spiritual, mental, and moral development.
Child: A person from infancy to maturity, but not beyond 25 years of age.
Orphaned: The condition of being deprived of one or both parents, either by death, desertion, or other condition which prevents a person from having access to normal parental care.
Fatherless: The sense of this word comes from an age in which the father was the primary (if not exclusive) provider. This term is understood to indicate the loss of the primary provider, father or mother.
Helpless/Needy: These criteria are taken together because both describe a condition of vulnerability. A helpless person is one with no advocate. A needy person is one whose physical and developmental needs are met either not at all or inconsistently.

Dunlap will advertise itself at least once annually by means of direct correspondence to pastors or Clerks of Session of each congregation.
There shall be a comprehensive orientation for all members at the Fall meeting of Dunlap.
Grant applications shall be received for review at the Fall meeting of Dunlap for funding in the subsequent calendar year. With the unanimous consent of Dunlap, grant applications may be considered at other regular or called meetings.
Applicants shall be given a copy of these Policy Guidelines, a copy of General Policy and Instructions for Applicants and a copy of the Dunlap Statement of Biblical Christian Belief.
These Policy Guidelines shall be reviewed on an annual basis.

The primary purpose of the William H. Dunlap Orphanage (Dunlap) is to provide (and/or support homes which provide) comprehensive physical care; literary, educational, moral and religious training; and emotional and spiritual care in a Christian environment for children when the parent or parents are unable to do so.

In June 1978, the General Synod chose to close its existing home for children and to use assets gathered for that purpose to endow a fund, the earnings of which would be used to support homes providing comprehensive care in the tradition of the William H. Dunlap Orphanage. Since that time, Dunlap, through the General Synod, its presbyteries, and congregations, has identified existing or proposed residential care programs which provide total care of children in a Christian environment. Normally, funding for such programs has been limited to five years and has been on a declining basis.

Recognizing that there are homes which are doing what the William H. Dunlap Home did in the past, the Trustees have adopted these guidelines for establishing relationships which will enhance the involvement of Associate Reformed Presbyterians in the "care, support, maintenance and education of orphaned, or fatherless, or helpless, or needy children."

The following criteria must be met before Dunlap shall consider the establishment of an ongoing relationship:

a. The primary purpose of the ministry must be to provide a home where children receive comprehensive physical, educational, emotional, and spiritual care in a Christian environment.
b. The ministry must have been approved for funding under the Policy Guidelines for the Board of Trustees of William H. Dunlap Orphanage and must have been approved for funding for at least three consecutive years.
c. The ministry must

1) reflect the involvement of an Associate Reformed Presbyterian Church, OR
2) have an Associate Reformed Presbyterian on the board or governing body.

d. The ministry must be willing to have a member of the Dunlap Board

1) serve as an ex-officio member of their governing board (voice and vote), OR
2) serve as an advisory member of their governing board, but with the right to receive notice and to attend all meetings of the board, including executive session.

e. Not more than 50% of the board's funding after the Erskine Scholarship allocation shall be allocated under these guidelines. With the unanimous consent of the Trustees present and voting more than 50% of the funding may be allocated.

At the meeting in which the third-year funding is approved, Dunlap shall determine if there is sufficient interest to pursue an ongoing relationship. If such interest is indicated, the Administrative Officer shall be directed to work with the ministry and ARP entities or individuals currently involved in the ministry to prepare a formal agreement for submission to the ministry board and to Dunlap at its next meeting. The formal agreement shall include:

a. The proposed funding for the year following the approved agreement.
b. The type of representation from Dunlap.
c. The reporting requirements of the ministry. Reporting requirements shall include

1) an annual audit
2) use of allocated funds
3) statement of how the ministry is maintaining comprehensive physical, educational, emotional, and spiritual care in a Christian environment for the children
4) statement of any significant changes in the purpose or operation of the ministry
5) identification of readily, identifiable involvement of Associate Reformed Presbyterian churches or individuals.

d. Dunlap Responsibilities. Examples of items which might be included:

1) Dunlap shall report annually to the General Synod, listing the name, address, and contact person of the ministry.
2) Dunlap shall provide the ministry with a mailing list of Associate Reformed Presbyterian Churches in its geographical area.

e. Terms for ending relationship.

We the Board have the great privilege and responsibility of awarding grants to those who care for orphans "in a Christian environment." We are duty bound to ensure that the funds are distributed to homes that understand the title "Christian" in the same traditional, orthodox, and biblical way William H. Dunlap did.
As you apply for grants, please specify that you agree with the "Dunlap Statement of Biblical Christian Belief" below. Also, though not required, we would be encouraged to know the specific steps you are taking to make Christ known to your children. Thank you for the priceless work God is doing through you!

We believe in one God, eternally existing in three persons: Father, Son and Holy Spirit.
We believe that the Son, Jesus Christ, was begotten by the Holy Spirit, was born of the Virgin Mary, and is true God and true man.
We believe that the Lord Jesus Christ was crucified and died for our sins as a representative and substitutionary sacrifice, and only those who by His Grace trust in Him alone for salvation are made right with God on the ground of His shed blood.
We believe that the Scriptures of the Old and New Testaments are the Word of God without error in all that it teaches.
We earnestly desire that every child entrusted to our care would profess faith in the Lord Jesus Christ as his or her personal Lord and Savior and we will endeavor to make Him known to each one.

The Purpose of each board and agency of the Associate Reformed Presbyterian denomination is to carry out a specific ministry of the church. The ministry committed to the Board of Trustees of William H. Dunlap Orphanage("Dunlap") is to provide care, support, maintenance, and education of orphaned, or fatherless, or helpless, or needy children, and to support projects related to their care.

Our ministry then is to those made vulnerable by unfortunate circumstances and whose vulnerability is compounded by their youth. Our purpose is to assist those providing all the following:

basic physical necessities
spiritual, mental and emotional well-being; and
assistance toward greater self reliance.

The most vulnerable of human conditions is that of one who has no advocate (understood Biblically as "one who comes alongside to help"). The death or inability of one or both of a child's natural advocates (i.e., parents) frequently sets the child at a distinct disadvantage in gaining those things necessary for survival and advancement.

It is the policy of Dunlap to consider in its deliberations the various factors contributing to a child's vulnerability. These factors would include such things as:

(a) The degree to which unfruitful, unnecessary, unhealthy or dangerous circumstances attend the child's situation.
(b) The amount of effort necessary to lift the child above these circumstances.
(c) The degree to which the child can provide for his own basic necessities.
(d) The amount of assistance coming from other sources, etc.

In short, this Board attempts first to determine the degree of disadvantage (or the vulnerability) in which a child is placed by the loss of (a) parent(s), or by the inability of (a) parent(s) to provide for the child's needs.

Secondly, this Board considers the category of need. These are, by priority:

(a) Basic necessities of life.
(b) Spiritual, mental, emotional necessities.
(c) Educational necessities.

First priority is given to the most vulnerable individuals whose needs are basic to survival.